A court reporter can play a significant role in your case preparations. With the help of a reporter, you can get accurate transcripts of your depositions to help you put together your evidence and prepare for trial. However, not all court reporters are created equal, so how can you be sure you are hiring someone who can handle the work you have? When you are hiring a court reporter in San Jose , keeps these considerations in mind.
Ease of Scheduling
One of the first questions you should ask is the process for scheduling a court reporter. The process should be as convenient as possible for you. Find out if you can request court reporters online and how far in advance you have to make your request. While most depositions are planned well enough in advance that hiring a reporter is not an issue, it is helpful to know that your last-minute hiring needs can be accommodated when necessary.
Availability of Transcripts
Find out the normal turnaround time for transcription services so you can plan your depositions in adequate time to receive the transcript and prepare your case. You can also ask about expedited transcript fees, access to rough draft transcripts, and live demo or real time court reporting services, in which you can see the transcript on a computer screen as it is being prepared.
Access to Technology
Court reporters are increasingly relying on technology to make deposition transcriptions more reliable. When you hire a court reporter, ask about the kind of technology he or she can use. For instance, if your court reporter can provide access to conference room facilities and can do transcription for video depositions, this makes it possible for you to depose witnesses remotely. Hiring a court reporter who is skilled with technology can make depositions more convenient for you and your witnesses.
If your law firm is still trying to manage case files and other documents in-house, it’s time to consider outsourcing litigation services. Look for well-established court reporting companies near San Jose that offer a full suite of transcription services . Choosing a company with a long history of providing accurate transcriptions is essential. In doing so, you’ll know that you have reliable support services and finished products that are admissible into a court of law.
Convenience and Accessibility
Transcription services allow your legal team improved access to crucial case files and other documents. Court reporters can make your transcripts available with a range of formatting options, including digitized versions for added convenience. Your court reporting agency will ideally offer E-Transcript, YesLaw, PDF, ASCII, and LEF formats. With professional, experienced transcription service providers, you can rest assured that your transcripts will be expedited when necessary, without the need to have your in-house support team work overtime. When you outsource your transcription services, your own team members can devote their valuable time to your caseload.
Flexibility and Customization
Another benefit of hiring a professional transcription service provider is the flexibility it offers. Your law firm can choose from a range of services and customize your selections to meet your specific needs. You can arrange for transcripts for your legal depositions, hearings and other courtroom proceedings, briefs, dictation, conferences, and multi-speaker interviews. A full-service court reporting agency may offer audiovisual options, such as video depositions, which can streamline your case preparation process. As an added bonus, your court reporting company may even offer notary public services. Having access to all of these services under one roof will save your law firm both time and money.
Accuracy and Quality Assurance
In all likelihood, your law firm would not assign a high-profile case to a junior associate. Likewise, it’s important to ensure that your transcripts are handled by professionals with years of experience. Avoid choosing freelancers or independent contractors for your transcription needs. Instead, ensure a high degree of accuracy for your documents by arranging services through a well-established court reporting company. Court reporting agencies have quality assurance protocols in place to prevent errors that may jeopardize a case.
You may already know that court reporting agencies serving San Jose can provide notary services, deposition services, and interpreting services. However, it’s also a good idea to have court reporters capture board meeting procedures, including any motions that might be discussed. To learn the proper procedure for making a motion in a board meeting captured by a court reporter, watch this brief video.
It explains how board members should address the presiding officer and how they will know when they have permission to speak. You will learn the proper language for making a motion and that your motion must be seconded by another person. When another person seconds your motion, it does not necessarily mean that he or she agrees with you, only that he or she feels your motion should be discussed further. If the motion does not receive a second, a discussion cannot proceed.
For major law firms and boutique practices alike, document management is a top priority . Your clients are counting on you for results-driven litigation services. You need to spend your time working on your cases, not trying to find misplaced documents or endlessly shuffling documents back into order. That’s why successful law practices rely on court reporters and a document depository in San Jose. Court reporters not only offer notary services and deposition services; their agencies can also provide document reproduction and depository services.
At a document depository, you’re likely to find a range of duplication options, including duplication of CDs and DVDs for your digitized depositions. A full-service reproduction center will offer Bates stamping, since this method of indexing is the gold standard for legal document identification and retrieval. You will also likely have access to a range of binding, document scanning, blueprint duplication, and document duplication options. These services allow you to focus your attention on your clients, not trying to keep reams of documents under control.
Even the most seasoned of litigators must prepare extensively before a deposition. Thorough preparation is only one way to facilitate a successful deposition, however. You will need to arrange for deposition services from a court reporter serving San Jose. You might even consider requesting a video deposition, which may facilitate your trial preparation and allow you to learn from your mistakes for better depositions in the future.
Manage the Deposition Space
Although it may seem relatively unimportant, taking charge of the deposition environment is the precursor to taking charge of the deposition itself. Arriving at the location well ahead of schedule will allow you to claim your space. If the deposition space features a conference table, ask the court reporter to sit on one end of the table or adjacent to your seat. Your witness should sit directly opposite you.
Build Bridges with the Other Professionals
Arriving early also allows you to chitchat with the court stenographer. Networking with other professionals who have an insider’s view of the goings-on in your area may benefit you later down the road. When you find a reliable court reporter, it’s also a good idea to build a long-term relationship with him or her to reduce the possibility of transcription problems at future depositions. It may even be beneficial for you to make small talk with the opposing counsel. Establishing closer professional ties now may lead to easier settlement negotiations later.
Follow the Witness’ Lead
When the deposition begins, you will likely follow your outline closely. However, many lawyers make the mistake of failing to actively listen to the witness and refusing to veer away from their outlines. Listen carefully to your witness’ responses and don’t hesitate to ask follow-up questions. You may be the one asking questions, but your witness is the person who should dictate the direction of the deposition.
Assess Your Performance
Arranging for a video deposition is always a smart idea. Like professional athletes, lawyers can benefit from reviewing their performances afterward. Take notes while you watch the deposition. Write down strategies that worked well and those that failed.
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