• Breaking Down the Requirements for a Video Deposition

    Video deposition services near San Jose must conform to certain requirements. A legal deposition must be an accurate reflection of the record undertaken by a neutral third party. While some attorneys still prefer traditional transcription services of a witness’s account of an event, many others invest in video deposition services because they better hold a jury’s attention. Read on to learn more about the requirements for a video deposition, including the necessary preparation, required equipment, and videographer obligations.


    Necessary Preparation

    Court reporting that creates accurate video depositions requires a bit of preparation. When you use legal videography to record your deposition, your first step involves picking a reliable court reporter. Make sure to research a court reporter’s experience and ask for a comprehensive estimate of all costs involved. Video quality is important, and a webcam will not suffice if you want to have a clear picture and high sound quality. You should also prepare your witnesses to speak on camera, as many people become understandably nervous about being recorded.

    Required Equipment

    Court reporters have certain standards for equipment used in a video deposition. For example, the camera lens should have a high focal length ratio. Videos should also be recorded at a standard play speed to ensure an accurate representation, unless a judge or court order specifies otherwise. For most courts, any video format is acceptable, but a back-up copy of the recording should be made to conform with the law. A court reporter may also want to consider making a back-up audio recording.

    Videographer Obligations

    A videographer also has certain obligations when it comes to creating a video deposition. Make sure your videographer is aware of the standards for lighting. In general, court reporting services mandate that a room is illuminated to maximize color balance. Before your video deposition, make sure to visit the room in which the deposition will occur to ensure it is well lit. You should also arrange a test recording with the court reporter or videographer whenever possible.

  • Advice for Running a Board Meeting Using Video Conferencing Tools

    When you host a meeting at a facility that provides corporate services in San Jose , having access to their video conferencing tools is only part of making your meeting flow. While the corporate services staff can show you how to use the technology, they can’t teach you how to adapt your meeting style to the video conferencing format. Making minor adjustments to your presentation style can make the meeting more productive and efficient and simplify the post-meeting transcription services. Here are some tips for running an effective meeting using video technology tools.

    Video Conferencing Tools

    Allow Introductions

    Everyone involved in the meeting should have an opportunity to introduce themselves and explain their role. Even if everyone in the meeting is familiar with each other, allowing these introductions ensures that everyone knows who else is involved in the meeting. Introductions also provide a chance to break the ice while everyone is getting comfortable with the format and testing the equipment, so you can fix any glitches before getting into bulk of the meeting.

    Ban Over-Talking

    Even when meetings are held face-to-face, it is difficult to follow conversations when people talk over each other. In a video conference meeting, holding a meeting is nearly impossible when people don’t allow each other to speak. Resist the urge to talk over other people in the meeting, and pause the conversation whenever anyone else does so. Remind participants at the start of the meeting that only one person can speak at a time. If over-talking becomes a problem, insist that people wait until they are given the floor before they begin to speak. When it is time to give the recording to your transcription service provider, you will be glad you insisted on individual speakers.

    Do a Test Run

    Before any video conferencing meeting, it is a good idea to test out all of the technology you will be using with your corporate services provider. This includes sharing any graphics or videos you hope to include in your presentation, so you can avoid any mid-meeting delays. Keeping video meetings on a tight schedule helps to hold the attention of the attendees, who are often surrounded by distractions.

  • Avoid These Robert’s Rules of Order Mistakes in Video Conferencing Meetings

    When you are holding a meeting via video conferencing, Robert’s Rules of Order are still effective in running the sessions. Avoid the mistake of investing in corporate services near San Jose to make video conferencing possible only to run an ineffective meeting. This video offers advice to putting Robert’s Rules of Order to work.

    One common mistake is relying on institutional knowledge to guide your meeting. Constantly evaluate your corporate services and meeting style to ensure you are being as efficient as possible. As with all video meetings, from a video deposition to video board meetings, ensuring everyone understands the proceedings and your methods of running the meeting allows them to concentrate. Managing your meeting correctly will make the transcription services easier when you create your minutes.

  • Using Technology to Improve Your Depositions

    Technology has revolutionized the way the legal industry takes depositions. Now, when you are taking depositions near San Jose , the subject might be on the other side of the world talking to you via video conferencing tools. Thanks to new technology, depositions are much easier than ever before. Here are some ways to use these tools to your advantage.

    With the right technology, you can avoid delays in preparing your case by scheduling a deposition any time, regardless of the location of the parties. Simply bring in a court reporter as usual and conduct your questioning with video, web, or teleconferencing tools. These techniques still meet the requirements of a legal deposition and let you avoid the logistical complications of deposing people who live in another town or even another country. A video deposition may also be helpful to your court reporter. Going back and viewing the deposition makes it easier to clarify any parts of the questioning that are unclear on the audio recording. In this way, technology can help to increase the accuracy of transcriptions and make preparing for your case easier.

    teleconferencing tools