Tips for a Successful Video Conference Deposition

A remote video conference deposition in San Jose

Depositions provide important information for attorneys in the discovery stage of the legal process, as well as potentially providing useful courtroom presentations and serving as evidence during the trial. If you need to depose a witness who lives a great distance from you, conducting a remote video conference deposition lets you see and hear one another for a fraction of the cost and hassle associated with traveling, especially if there are multiple witnesses in various locations. Here are our top tips for ensuring a successful video conference deposition.

  • Schedule your conference as soon as possible. Video equipment and conference rooms tend to get reserved well in advance, so avoid last-minute bookings to prevent delays.
  • Consider hiring a legal videographer. Legal videographers offer high-definition recordings, crystal-clear audio, and video synced with the court reporter’s transcript. These characteristics make a more professional recording for a greater impact at trial.
  • Arrange for a court reporter at the witness’s location. Since this is the person giving their testimony under oath, it’s more logical to have a certified court reporter at their location instead of yours. You can use the resulting transcript to help follow the testimony more closely when presenting it in court.
  • Keep time zones in mind. If the witnesses live in different regions, make sure there isn’t any confusion about what time the video conference is scheduled to take place.
  • Make preparations in advance. Help ensure the conference starts on time by preparing and shipping any exhibits or emailing pertinent documents to every party involved prior to the day of the deposition.
  • Provide case information to the court reporter. This gives the reporter time to research the matter, learning of any unique names or industry terms that might come up during the testimony. A prepared court reporter has fewer questions, so the deposition is more likely to go smoothly with limited interruptions.
  • Plan a neutral background for the video camera. A professional background free from distractions is best when recording a video deposition.
  • Dress appropriately. As a legal professional, formal attire may come naturally to you, but it’s wise to remind your witnesses that their appearance in the recording is important.
  • Maintain attentive body language. Even when you’re not speaking during a video deposition, all participants can still see you. Remain respectful and avoid multitasking to come across as the professional you are.
  • Adjust your microphone. Ensure the mic is set to a suitable volume. Then, mute it when appropriate, such as if you need to cough or sneeze, or if you’re having a private discussion at your location.

The legal videographers, certified court reporters, and deluxe conference rooms at Talty Court Reporters are just what you need for a successful video conference deposition. We would be happy to answer any questions you have about our legal video conferencing services and the other assistance we provide attorneys, paralegals, and legal secretaries. Contact us today to learn more.

 

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