To ensure knowledge of and compliance with current laws, all attorneys, paralegals, and legal secretaries working in Santa Clara County must be aware of updated court reporter policies. Here’s what you need to know about the rules made effective July 24, 2017.
Official Court Reporters are Provided in Civil Cases
The court will provide its own court reporters in cases that are assigned for trial or long cause hearing to the Civil Division or will be heard by a judge assigned to the Civil Division. These include the following types of cases:
- Felony criminal
- Juvenile dependency
- Juvenile justice
- Lanterman-Petris-Short (LPS) Act
- Guardianships of the person or estate
- Civil harassment
- Civil contempt
Parties May Arrange Court Reporters When Not Provided
For hearings and trials in limited, unlimited, and probate matters, attorneys have the right to arrange and pay for a court reporter if an official reporter is not available. Santa Clara County Superior Court has established a policy regarding how a privately retained court reporter can qualify as an official reporter pro tempore. Eligible reporters must file a Stipulation and Appointment of Official Reporter Pro Tempore form and meet the following requirements:
- Have a valid and current California Certified Shorthand Reporter License.
- Be in good standing with the Court Reporters Board of California.
- Not be a current full-time employee of the court. Serving as an official reporter pro tempore must also not interfere with any part-time court employment.
- Be willing to provide current contact information with the court.
- Charge their fees to the party who arranged for their services, not the court.
- Comply with all statutes and rules applicable to official reporters pro tempore, including timely preparation of transcripts in the proper form.
- Demonstrate the highest standards of ethics and impartiality in performing their duties.
- Upload electronic archiving of notes within 48 hours of the proceedings.
- Follow directions from the court and subject to the jurisdiction of the court to the same extent as an official reporter.
- Be available for the read-back of notes within 30 minutes of the court’s request.
- Provide and connect the equipment necessary for real-time reporting or other litigation support services.
Be aware that there can only be one official record of court proceedings, and therefore only one court reporter. If any parties are in disagreement as to who should serve in this capacity, the judicial officer will make the selection.
Talty Court Reporters is your source for experienced certified shorthand reporters in San Jose. Our court reporting services ensure the professional, high-quality, and accurate outcome you expect from a real-time court reporter. To discover all the benefits of working with us, please contact us today.
In late 2013, new HIPAA regulations went into effect that can affect court reporters who provide transcription services pertaining to patient information. The next time you hire a court reporter in San Jose, consider whether any of these updates might apply. Under HIPAA, both you and your court stenographer could be considered “business associates” of the healthcare industry. In other words, if you’re handling a case for a covered entity, such as a health plan or hospital, then by extension, you and the court reporter you hire are subject to HIPAA regulations.
HIPAA requires that all business associates of covered entities have an established Business Associate Agreement (BAA). This document must include multiple provisions, including the specifics of how a court reporter is permitted to disclose and use personal health information (PHI). Other provisions are: Requiring the court reporter to report security breaches in PHI, implement safeguards to protect PHI, and ensure that any subcontractors abide by the BAA.
When your court reporter in San Jose creates a record of a legal deposition, he or she is providing you with a valuable tool you can use in the courtroom is impeach witness testimony. Accurate court reporting is the key to using this impeachment device.
This video demonstrates how to use inconsistent statements to impeach a witness during trial testimony. If the transcript of your deposition created by your court reporter contains different answers than a witness provides on the stand in court, you can confront that witness about his or her changing testimony and challenge their truthfulness. Your legal deposition transcript is the proof you need to impeach a statement a witness gives at trial to call the entirety of his or her testimony into question.
If you need notary services near San Jose , then look no further than Talty Court Reporters, Inc. We offer notary services for any notarial need that your company or law firm may have, including copy certification, oath or affirmation, verification upon an oath or jurat, and signature witnessing. Some of the most common reasons why people turn to us for notary services include deeds of trust, wills, power of attorney, signature affidavit, and mortgage notes.
At Talty Court Reporters, Inc., our mission is to make it as easy as possible for corporations and law firms to get their forms properly notarized. We are committed to providing our clients with exemplary customer service, as evidenced by the gleaming reputation that we have maintained for more than five decades. Talty Court Reporters, Inc. proudly serves San Jose and the surrounding areas. To find out more about the services we offer and why you should choose us for court transcript and notary services, please visit our website.
Talty Court Reporters, Inc. is renowned for our work in the legal industry and the support that your court reporters in San Jose provide for attorneys preparing complex and sensitive cases. However, our services are not limited to the legal field. You can use our skilled team of professionals for a range of business needs, whatever your field is.
We offer state-of-the-art conference facilities with rooms located throughout the state and in major cities across the country. These spaces are equipped with high-speed Wi-Fi, free parking, catered lunch menus, and a full-service refreshment bar. With the assistance of our experienced court reporters and staff, we can provide notary services, transcription, interpreting, videography, and document deposition and reproduction services. Whether you need a space for a small work session or a room for a major corporate conference, let our team help you set up everything you need for your business meeting so you can focus on doing the things that keep your business running.
Travel is often seen as an inevitable hassle in the legal field. Witnesses, defendants, and other parties do not always live conveniently close in proximity. But before you make your next airline reservation, consider speaking with a court reporting agency in San Jose about teleconference equipment. You can arrange remote deposition services that include teleconferencing, which will allow you to depose witnesses from the comfort of your home town. Depending on your typical frequency of travel, you could save thousands each year by teleconferencing instead of traveling.
Of course, arranging for deposition services that include teleconferences will save you the cost of the plane ticket, but you’ll save in other ways as well. You won’t have to rent a car at your destination and you won’t have to book a hotel room. You’ll also save on the cost of dining out. Teleconferencing can even be cost-effective if you previously intended to drive to your destination instead of flying there. By hosting a teleconference, you won’t be putting extra miles on your car and shelling out cash for fuel.
For law firms and other businesses, time is money. Partner your law firm with a court reporting agency in San Jose that offers a suite of services that you can rely on. Ideally, you’ll be able to find a court reporting company that offers notary public services. The legal field is notorious for its saturation with reams of paperwork, some of which needs to be notarized. And when you need to have a document notarized, there’s often no time to waste hunting down a local notary public. With notary services from a reliable agency, there’s no need to waste your time looking for a notary public and then rushing to his or her location.
For your convenience, some notary services include travel directly to your law firm, courtroom, or other location. Notary services from a reliable agency can be used to finalize affidavits and depositions. They can witness your clients’ signatures, certify that a document is valid, and much more.
A court reporter can make or break your case, depending on his or her level of training, skill, and experience. Take the time to look for a court reporting agency in San Jose that has highly trained and certified court reporters. If you’re anticipating your first legal deposition or other legal proceeding, there are a few things you should know about working with a court reporter.
It goes without saying that confidentiality is a must in the legal world. You can expect that when you work with a certified court reporter, he or she will maintain strict confidentiality in all aspects of the work. Court reporters must follow specific protocols for preparing, handling, and transferring sensitive documents such as deposition transcripts.
Certified court reporters take their jobs as seriously as you take yours. They understand that they play an integral role in legal proceedings and they conduct themselves accordingly. When you hire a certified court reporter, you can expect that he or she will show up on time, treat everyone with courtesy, and perform high-quality work.
Accuracy is paramount in court reporting and no one knows this better than the court reporter. You can expect your court reporter to meet high standards in producing error-free, flawless transcripts. However, it’s important to understand that some transcripts are more challenging than others. If your case involves details of a technical nature, it’s best to communicate this to the court reporter well ahead of the scheduled deposition. Provide your court reporter with a complete list of all likely terminology that may be used. You should also provide a list of names, company names, and similar entities to ensure that the court reporter uses the proper spelling for the transcripts.
Court reporting is a deadlines-driven specialty. A dedicated court reporter will understand that getting the transcripts completed on time is essential for your ability to properly prepare your case. Before the deposition or other legal proceeding, you should have a conversation with the court reporter regarding when you can expect the finished product to be ready and how you can access it.
Talty Court Reporters has been serving the legal community in San Jose and the surrounding area since 1964. Since then, our court reporters have earned a reputation among legal firms and courthouse officials in the area for the integrity, conscientiousness, and friendly service. Since beginning court reporting in San Jose in the 1960s, Talty Court Reporters has evolved to bring legal professionals a number of different services.
Our court reporters can assist with cutting-edged deposition technology, so lawyers no longer have to travel to depose witnesses but can instead conduct questioning remotely. We provide video depositions, fast and accurate transcripts, and a virtual case management interface so our clients can conduct their work from anyplace they can find an internet connection. Although Talty Court Reporters is the largest independently owned reporting agency service in San Jose, Sunnyvale, and the surrounding area, our clients still enjoy the small-town feel of our firm and the customer service we provide.
As a lawyer, there are many responsibilities you have to fulfill in order to best serve your clients. By working with court reporters in San Jose , you can keep your costs down by reducing the need for in-house reporting services. A great court reporting agency allows you to focus on representing your clients by handling tasks such as depositions. Remote depositions are beneficial for law firms in a number of ways, including saving the time, hassle, and money associated with traveling to depose witnesses. Remote video deposition allows you to remain at your office, which can give you more time to work on cases rather than spending it dealing with the logistics of travel. Take a look at this infographic to learn more about the advantages of remote depositions, and how they can benefit your client relationships in the long run. Please share with your friends and colleagues.
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