Legal translation services must be completely accurate to protect the rights of everyone involved in the case. When you need interpreting services for a deposition or other part of the case, choose an interpreter who not only knows the language but who also has experience in the legal field to avoid complications in translating important legal terms. Often, the company you use for deposition services in San Jose can provide legal interpreting for you. When working with a translator, overcome common challenges by using these strategies:
Challenge: Translating Legal Terminology
Although working with an interpreter with legal knowledge can alleviate some of the inherent problems in translating legal terminology, you can ensure that things go smoothly by creating a list of legal terms that you plan to use frequently during the deposition. For instance, if you are deposing a witness regarding a case that involves a real estate transaction, you may rely on language that is pertinent specifically to real estate law. Providing a list of common legal terms before the deposition allows your interpreter to verify his or her translations in advance and will also help if he or she must translate any legal documents.
Challenge: Using Different Dialects
Before the deposition, verify not only the language that needs to be translated but also the specific dialect of that language. Some language dialects are so different that the speaker of one dialect can’t fully understand another. In other instances, dialectical differences may be subtle, but losing any nuance of meaning could jeopardize your case. Inform your interpreter the exact dialect to be used in advance to avoid this issue.
Challenge: Translating Too Much or Too Little
It’s not necessary to translate every utterance during a deposition, but failing to translate essential points compromises the rights of the witness and the overall case. During a deposition, be specific about what exactly needs to be translated so that you don’t lose time to translating unnecessary points and won’t risk overlooking an important statement or question that goes untranslated.
Organization may seem like an essential part of any legal business, but if you find yourself constantly forgetting to log hours or trying to schedule your court reporter in San Jose at the last minute, then you could be a disorganized lawyer. If you think that title could apply to you, here are some of the strategies you can use to get your organization under control.
Do Small Tasks in Real Time
Sometimes, tasks seem so small, like jotting down a record of the time you spent on the phone with a client, that putting them off until later doesn’t seem like a big deal. The problem is that later never comes because you forget or because your list of postponed tasks seems so long and daunting that you don’t know where to begin. When small tasks pop up, such as noting billable hours, reserving a deposition space, or finding interpreting services, do it right then instead of procrastinating. You’ll feel less overwhelmed and have fewer things to keep organized.
Take Control of Your Email
Email has morphed from a convenient way to communicate to a major distraction for many people. To prevent your commitment to getting organized from getting eaten up by your inbox, set a schedule for managing your emails. Check your emails only at specific times each day, and turn off the ping on your smart devices so you won’t be alerted when new messages come in. Let clients and coworkers know that they should call you in urgent situations, and that for everyday requests, you will get back to them during your usual email time. Although it may seem counterintuitive, this will make your email communications more efficient.
Let technology help you achieve your organizational goals. Say goodbye to stacks of papers and opt for digital court reporting and video depositions. Use digital transcripts, digitize evidence and exhibits, and experiment with online scheduling software instead of using paper calendars. These tools will keep papers off your desk and information at your fingertips.
A court reporter is not the only outside help legal firms need. Notary services are also crucial for several different tasks. Often, your court reporter in San Jose can assist with notary services as well. Here are some of the reasons you may find that you need to hire a notary.
Notaries can help to execute and finalize a number of legal documents and services. If your firm processes mortgages and other real estate transactions, you will need a notary to confirm the agreement. Notaries can also administer oral oaths and affirmations that aren’t strictly connected to legal documents, as well as act as a jurat to confirm that the contents of a legal document are true. You may also wish to use a notary to witness signatures on important legal documents ranging from deposition transcripts created by court reporters to legal agreements made during mediation. Hiring a notary from the same company you use for court reporters can make the process of formalizing documents and transcripts faster and more efficient.
When your legal case involves complex topics, breaking them down is essential for helping the judge and jury understand your argument. It is helpful to your court reporter in San Jose to explain complex topics clearly so that he or she is able to create the most accurate transcript . When your case involves complex topics, use these strategies to explain them during your court case.
Use Simple Language
When possible, avoid unnecessary jargon and present your argument using simple language. Even if the topic is complex, you can make it easier to understand if you only use the bare minimum amount technical or industry-specific language in your argument. Stringing together too many unfamiliar terms, even if you explain them, can seem overwhelming. Simplifying your language can make your entire case seem more approachable. If you will be using terms that may be unfamiliar, it can be helpful to present them to the court reporter in advance so that he or she is comfortable with them when you use them in court.
Keep It Short
Complex topics clearly require explanation, but it you take too long to present them, the jury and judge may stop following along. With complicated, dry topics, keep your explanations as short as possible so that the listeners can stay with you. It may be helpful to present this information close to a time when you will be taking a break or splitting up your argument into small segments that can be presented separately to avoid burnout.
Use Visual Aids
Having the complex concepts you’re explaining come to life with visual aids makes them easier to understand and helps to capture the attention of the jury and judge. Legal videos, for instance, can help to illustrate concepts with graphs, photos, and other graphics. The same company you use for deposition services and court reporters may be able to help you create legal videos and other visual aids that can be used in the courtroom to illustrate your argument.
A court reporter can make or break your case, depending on his or her level of training, skill, and experience. Take the time to look for a court reporting agency in San Jose that has highly trained and certified court reporters. If you’re anticipating your first legal deposition or other legal proceeding, there are a few things you should know about working with a court reporter.
It goes without saying that confidentiality is a must in the legal world. You can expect that when you work with a certified court reporter, he or she will maintain strict confidentiality in all aspects of the work. Court reporters must follow specific protocols for preparing, handling, and transferring sensitive documents such as deposition transcripts.
Certified court reporters take their jobs as seriously as you take yours. They understand that they play an integral role in legal proceedings and they conduct themselves accordingly. When you hire a certified court reporter, you can expect that he or she will show up on time, treat everyone with courtesy, and perform high-quality work.
Accuracy is paramount in court reporting and no one knows this better than the court reporter. You can expect your court reporter to meet high standards in producing error-free, flawless transcripts. However, it’s important to understand that some transcripts are more challenging than others. If your case involves details of a technical nature, it’s best to communicate this to the court reporter well ahead of the scheduled deposition. Provide your court reporter with a complete list of all likely terminology that may be used. You should also provide a list of names, company names, and similar entities to ensure that the court reporter uses the proper spelling for the transcripts.
Court reporting is a deadlines-driven specialty. A dedicated court reporter will understand that getting the transcripts completed on time is essential for your ability to properly prepare your case. Before the deposition or other legal proceeding, you should have a conversation with the court reporter regarding when you can expect the finished product to be ready and how you can access it.
At Talty Court Reporters , one of the services we’re pleased to offer our clients is a 24/7 virtual office. The virtual office is another way we provide comprehensive support for your legal practice, from our court reporters in San Jose to our video deposition and court transcription services.
The 24/7 virtual office is a secure online interface through which our clients can manage their cases any time, from anywhere. Through the virtual office, clients can access case files, exhibits, invoices, and calendars. They can also schedule court reporting services, view their existing schedules, and make changes where necessary. The 24/7 virtual office can be accessed by computer, tablet, or smartphone safely and securely, without any concerns about sensitive information being leaked or hacked.
The virtual office service puts you in charge of your schedule by making remote work as easy as possible, so you can get out from behind your desk. All clients have their own log-ins to the virtual office as part of the services provided by Talty Court Reporters.
Good legal writing is the cornerstone of good case work, from depositions to motions. Watch this video for legal writing tips you can apply to your depositions in San Jose and other written legal arguments.
The key to good legal writing is keeping your language tight and making your points as simply as possible. This advice holds true when you are preparing for depositions. Short, clear questions will let your court reporter provide the best possible deposition services for your and will make it easier for witnesses to give answers. For video deposition services, tight legal writing can be especially helpful in easing communication difficulties that can sometimes occur with video conference-style deposition formats.
When you are holding a meeting via video conferencing, Robert’s Rules of Order are still effective in running the sessions. Avoid the mistake of investing in corporate services near San Jose to make video conferencing possible only to run an ineffective meeting. This video offers advice to putting Robert’s Rules of Order to work.
One common mistake is relying on institutional knowledge to guide your meeting. Constantly evaluate your corporate services and meeting style to ensure you are being as efficient as possible. As with all video meetings, from a video deposition to video board meetings, ensuring everyone understands the proceedings and your methods of running the meeting allows them to concentrate. Managing your meeting correctly will make the transcription services easier when you create your minutes.
You may already know that court reporting agencies serving San Jose can provide notary services, deposition services, and interpreting services. However, it’s also a good idea to have court reporters capture board meeting procedures, including any motions that might be discussed. To learn the proper procedure for making a motion in a board meeting captured by a court reporter, watch this brief video.
It explains how board members should address the presiding officer and how they will know when they have permission to speak. You will learn the proper language for making a motion and that your motion must be seconded by another person. When another person seconds your motion, it does not necessarily mean that he or she agrees with you, only that he or she feels your motion should be discussed further. If the motion does not receive a second, a discussion cannot proceed.
For major law firms and boutique practices alike, document management is a top priority . Your clients are counting on you for results-driven litigation services. You need to spend your time working on your cases, not trying to find misplaced documents or endlessly shuffling documents back into order. That’s why successful law practices rely on court reporters and a document depository in San Jose. Court reporters not only offer notary services and deposition services; their agencies can also provide document reproduction and depository services.
At a document depository, you’re likely to find a range of duplication options, including duplication of CDs and DVDs for your digitized depositions. A full-service reproduction center will offer Bates stamping, since this method of indexing is the gold standard for legal document identification and retrieval. You will also likely have access to a range of binding, document scanning, blueprint duplication, and document duplication options. These services allow you to focus your attention on your clients, not trying to keep reams of documents under control.
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