When you’re working with ESL clients on depositions or other legal proceedings, you are bound by the Bar to communicate with them about their case as you would any other client. Achieving this goal can sometimes be challenging, however. To ensure your communication with your ESL client is adequate, in addition to the usual court reporters and other support services you work with on cases, you may also need to use interpreting services in San Jose for help. Use these tips to help you build better communication with your ESL clients.
Recognize the Degrees of Understanding
For many people, talking to an attorney and listening to legalese even in their own language is challenging. For ESL clients, the language you use as an attorney can be very unclear. Your clients may technically understand your words, but they may not grasp the full meaning of what you are saying. Don’t take your client’s word that they understand what you’ve said without ensuring that he or she doesn’t just understand the words but the implications as well. Consider simplifying your language and using lay terms to get your points across.
Provide Translations of Written Documents
There are many tools available for translating written documents, so consider using some of them to translate documents for your clients. Provide a copy of the document in English and then provide a translation. Doing so will help you ensure that your clients truly understand what the document addresses.
Hire an Interpreter
Don’t take a chance with your clients’ understanding of important issues in their cases. When you’re reviewing cases with ESL clients or preparing them for trials or depositions, hire an interpreter to ensure your communication is easy and effective. You can also use an interpreter during deposition or to help during trial testimony. Using an interpreter will help your ESL clients avoid confusion, even when being questioned by other attorneys.
In the courtroom and during depositions , visual aids can be useful. However, it is important to use them in the right way so that they support your case and can used as part of the official record created by your court reporter in San Jose. If you plan to use visual aids as part of a deposition or trial, these tips will help.
Be sure the visual aids you create are in a form that can be presented to a jury and to the opposing counsel. If you simply make notes on a whiteboard, the court reporter may not be able to include it in the court transcript, and you won’t be able to make your aid part of the official court record for use by the judge and jury if the case goes to trial. If you have questions about presenting visual aids as part of a legal or court deposition, your court reporter may be able to offer helpful advice.
Preparing your witness for a deposition is an essential part of a getting your case ready, but the process can seem overwhelming, especially if you have a nervous or reluctant witness. Fortunately, getting witnesses prepared to testify can be easily accomplished by following four simple rules. Make these rules as much a part of your preparation process as hiring a court reporter for deposition services in San Jose .
Practice Listening Skills
One of the errors witnesses are prone to making is giving an answer that does not relate back to the question. They may provide more information than the question asks for, or they may not answer the question at all, but instead give different information that can be used by the opposing counsel to uncover new details about the case. Practice getting your witness to listen to question carefully and giving a precise answer to exactly what is being asked.
Practice Dealing with Misunderstandings
Witnesses often feel pressured to answer questions even when they don’t understand them, which can lead to them providing misleading or false information that could damage their case. Help them get comfortable with saying that they don’t know the answer to a question rather than guessing or fabricating details. It can be especially difficult for expert witnesses to say they don’t know the answer something, so preparing them to do so can be particularly helpful.
Practice Considering the Question
Most witnesses want to jump right into an answer without thinking about the question and what they want to say. Help your witnesses get comfortable with the silence between the question and their answer that is necessary for them to give a thoughtful response. When witnesses try to fill in these silences, they may introduce new information or open doors to new avenues of testimony that could be detrimental to your case.
Practice Giving Short Answers
The best answers to questions in depositions are short ones. Short answers are easier for your court reporter and less open to scrutiny. Further, with a short answer, there is less of a chance of inadvertently sharing information that bolsters the other side’s case.
As any attorney knows, legal cases don’t follow traditional 9-to-5 hours. To prepare appropriately for depositions, cross-examinations, and opening statements, attorneys need to be able to access case information and take action around the clock. Fortunately, technology makes it possible for attorneys to access 24/7 virtual offices whenever is convenient for them. When you hire a court reporter in San Jose , find out if their company offers 24-7 access to your files, so that you don’t lose critical time when you’re managing your cases. Here is a look at some of the benefits of accessing virtual offices any time of day.
Manage Your Calendar
It’s normal for schedules to be in flux when you’re trying a case, so having easy access to your calendar is essential. Whether you need to reschedule a deposition, add a court date, or cancel a meeting with an investigator, having access to a virtual office means that you can update your calendar in real time so that you’re less likely to overlook important obligations. You can also share your calendar changes with your paralegal, court reporter, and everyone else who plays a role in your case.
Access Case Files
Virtual offices mean that there is no more leaving an important file at work or failing to have access to an exhibit when you need it. All of the information you need to work on a case is at your fingertips whenever you need it, from your computer, smartphone, or tablet. Easy case file access means working remotely is simple, so you have more control over how you spend your time.
When you’re working with outside services, such as court reporters and deposition video companies, keeping up with invoices means another item on your to-do list that distracts you from actually preparing your case. When you use virtual office systems from your court reporting service, you can view and pay invoices with a few clicks instead of trying to track paper copies or emailed files.
At Talty Court Reporters, we provide reliable, accurate transcription services, deposition services, and court reporting services in San Jose . Our comprehensive services and highly skilled staff make us the largest independently owned and operated, and most experienced, agency in Silicon Valley. One of the most valuable services that we offer our clients is 24/7 virtual case management.
Virtual case management allows our clients to quickly and securely access valuable case management information whenever it is needed. Clients can access their information via computer, tablet, or smartphone. Our secure system protects all sensitive information, ensuring that there are no data breaches or data losses.
Using our secure virtual case management portal, you will have remote access to your online case file, including court transcripts and exhibits. You can also access your calendar and invoices. Our goal is to make it as easy for our clients as possible to access their information and use our services. We know that our clients are busy, and that secure virtual case management services that are available 24/7 are very valuable to them.
Law firms are under constant pressure to transcribe legal files and documents, but often lack the resources to the job in-house. Fortunately, you can hire court reporters in San Jose to help you get the job done. A qualified professional can handle the task of transcribing hand-written documents, police reports, testimony, medical records, and other types of paperwork on your behalf, without sacrificing the accuracy your law firm relies on. When you hire transcription services, here are some of the things you should consider.
Legal transcription work requires a higher degree of accuracy than other types of transcription work. Don’t settle for a transcriber that does not have the proper background to do legal work. Instead, look for transcribers who are compliant with guidelines set by the State CSR Board. This ensures that the transcriber you hire is trained in providing accurate transcription services that meet the standards you need. Keep in mind that court reporters are experienced in working with legal documents, so have a grasp on the job you need done.
The court reporter you hire should be able to provide transcripts in a variety of formats. Be sure the transcriber is experienced in providing both paper and electronic formats. Ask about YesLaw, E-Transcript, PDFs, LEFs, and ACSII. Your transcriber should also be able to provide you with a condensed transcript with scanned exhibits for easy access when you need to check a fact fast or when you’re preparing your case.
Few things are as important when you’re hiring a court reporter than experience. Court reporters who have been working in the field for a long time not only are familiar with all of the needs of their clients, but they also have enough understanding of the legal profession that they know the terminology used in court cases. With an experienced transcriber, you won’t have to worry about inaccuracies or mistakes that could compromise your cases.
If you have ever needed a court transcript in San Jose , you may have already seen a court reporter create completely accurate texts at unbelievable speeds. But even attorneys who regularly use court reporters for deposition or videography services continue to be amazed by watching court reporters in action.
Experienced court reporters type at speeds exceeding 200 words per minute while almost never glancing down at their keyboards. Court reporters rely on professional stenography machines. Unlike computers, these high-tech machines do not come with large color monitors. Instead, court reporters can double-check the words they type in small, black and white text. Given the fast pace of courtroom proceedings and depositions, lawyers, litigants, and judges alike are all thankful that court reporters no longer rely on pens or quills to record what transpires.
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