When you’re working with ESL clients on depositions or other legal proceedings, you are bound by the Bar to communicate with them about their case as you would any other client. Achieving this goal can sometimes be challenging, however. To ensure your communication with your ESL client is adequate, in addition to the usual court reporters and other support services you work with on cases, you may also need to use interpreting services in San Jose for help. Use these tips to help you build better communication with your ESL clients.
Recognize the Degrees of Understanding
For many people, talking to an attorney and listening to legalese even in their own language is challenging. For ESL clients, the language you use as an attorney can be very unclear. Your clients may technically understand your words, but they may not grasp the full meaning of what you are saying. Don’t take your client’s word that they understand what you’ve said without ensuring that he or she doesn’t just understand the words but the implications as well. Consider simplifying your language and using lay terms to get your points across.
Provide Translations of Written Documents
There are many tools available for translating written documents, so consider using some of them to translate documents for your clients. Provide a copy of the document in English and then provide a translation. Doing so will help you ensure that your clients truly understand what the document addresses.
Hire an Interpreter
Don’t take a chance with your clients’ understanding of important issues in their cases. When you’re reviewing cases with ESL clients or preparing them for trials or depositions, hire an interpreter to ensure your communication is easy and effective. You can also use an interpreter during deposition or to help during trial testimony. Using an interpreter will help your ESL clients avoid confusion, even when being questioned by other attorneys.
Presentations are part of life for lawyers, but they’re not quite like other things you do all day, like depositions or examining witnesses in court. The things you do to ensure you succeed in those tasks may not help you deliver a great presentation. Just as you need to prepare for depositions in San Jose differently than you do for trial work, you need to use the right technique to get ready for your presentation.
Watch this video for tips for lawyers for making excellent presentations. One of the biggest mistakes lawyers make is going into presentations with a script. After all, law school stresses the importance of impeccable preparation, but with a presentation, scripting your remarks makes you sound stiff and nervous. Instead, use your personality during a presentation to engage with your audience and get the kind of interaction you want.
Having a court reporter in San Jose prepare a deposition transcript for you can help you impeach witnesses who change their testimony in court. Deposition transcript services are a crucial tool for any attorney who uses depositions for case preparation for this reason.
Watch this video to see how deposition transcripts can be used in the courtroom to impeach a witness. When witness testimony deviates from what was said during the deposition, having an accurate transcript allows you to reference their exact words, as recorded by the court reporter, into evidence in order to challenge what is being said. Because depositions are performed under oath, just as courtroom testimony is, being able to impeach a portion of a witness’ testimony may allow you to impeach his or her entire statement.
Legal depositions are a significant milestone on the road to a trial. Although your witness preparations and question development are certainly crucial, it’s also important to consider the setting of the deposition. It’s advisable to consult a court reporting agency in San Jose that offers deposition services such as conference rentals. There are several compelling reasons to consider renting a conference room for your next deposition.
Confidentiality is king in the legal field. In a busy office or similar setting, there simply isn’t enough privacy to conduct a legal deposition properly. The lack of privacy might even influence the testimony of your witnesses, given that they may not feel comfortable discussing confidential or otherwise sensitive matters in a setting that feels less than secure. Renting a conference room is an easy solution to this problem.
Another advantage of renting a conference room is that it gives you access to on-site deposition services such as sophisticated technology. If you’re conducting a remote deposition or you plan to show select parts of the deposition during the trial, it’s essential to have state-of-the-art recording equipment during the deposition. Many law firms lack this advanced technology in their own offices or simply do not wish to waste time figuring out how to operate the equipment. When you rent a conference room, you can rest assured that all of the equipment you need will be working properly and ready to go as soon as the parties arrive.
The costs of preparing and litigating a case can skyrocket at times. Renting a conference room is an effective way to keep your costs in check. Instead of paying for a large office space that you might not use every day or even every week, you can simply rent extra space when you need it.
Even if your firm does have a conference room, it still might be a good idea to consider renting a space for your deposition. Your current conference room might not be large enough to comfortably accommodate your legal team, the opposing counsel, the court reporter, the witness, and other parties. A conference room rental will give you the space you need.
At Talty Court Reporters, Inc. , we know that your case preparation doesn’t end when business hours are over. That is why clients who use our deposition services in San Jose have access to our virtual case management system around the clock. Access the information you need about your case from any device with complete confidence in the security of your important information.
By logging into the virtual case management portal, you’ll find all of the tools you need for your case preparation. Your online case file repository will include information generated as part of our deposition services, from exhibits to deposition and court transcript files and video deposition files, when relevant. You can also manage a calendar to plot a timeline for your case preparation and schedule court reporting services when you need them. After using our deposition services, your case management portal will also include your invoices so you can manage your account in a single, convenient location.
If your law firm is still trying to manage case files and other documents in-house, it’s time to consider outsourcing litigation services. Look for well-established court reporting companies near San Jose that offer a full suite of transcription services . Choosing a company with a long history of providing accurate transcriptions is essential. In doing so, you’ll know that you have reliable support services and finished products that are admissible into a court of law.
Convenience and Accessibility
Transcription services allow your legal team improved access to crucial case files and other documents. Court reporters can make your transcripts available with a range of formatting options, including digitized versions for added convenience. Your court reporting agency will ideally offer E-Transcript, YesLaw, PDF, ASCII, and LEF formats. With professional, experienced transcription service providers, you can rest assured that your transcripts will be expedited when necessary, without the need to have your in-house support team work overtime. When you outsource your transcription services, your own team members can devote their valuable time to your caseload.
Flexibility and Customization
Another benefit of hiring a professional transcription service provider is the flexibility it offers. Your law firm can choose from a range of services and customize your selections to meet your specific needs. You can arrange for transcripts for your legal depositions, hearings and other courtroom proceedings, briefs, dictation, conferences, and multi-speaker interviews. A full-service court reporting agency may offer audiovisual options, such as video depositions, which can streamline your case preparation process. As an added bonus, your court reporting company may even offer notary public services. Having access to all of these services under one roof will save your law firm both time and money.
Accuracy and Quality Assurance
In all likelihood, your law firm would not assign a high-profile case to a junior associate. Likewise, it’s important to ensure that your transcripts are handled by professionals with years of experience. Avoid choosing freelancers or independent contractors for your transcription needs. Instead, ensure a high degree of accuracy for your documents by arranging services through a well-established court reporting company. Court reporting agencies have quality assurance protocols in place to prevent errors that may jeopardize a case.
You may already know that court reporting agencies serving San Jose can provide notary services, deposition services, and interpreting services. However, it’s also a good idea to have court reporters capture board meeting procedures, including any motions that might be discussed. To learn the proper procedure for making a motion in a board meeting captured by a court reporter, watch this brief video.
It explains how board members should address the presiding officer and how they will know when they have permission to speak. You will learn the proper language for making a motion and that your motion must be seconded by another person. When another person seconds your motion, it does not necessarily mean that he or she agrees with you, only that he or she feels your motion should be discussed further. If the motion does not receive a second, a discussion cannot proceed.
If you run a business that holds regular board meetings, it is crucial that you hire someone to provide accurate meeting transcription services in San Jose . Board meeting minutes will create an unimpeachable record of important business proceedings that would otherwise be entirely reliant on an attendee’s memory. You might even be required to provide board meeting minutes as part of your corporate services. Watch this video clip to learn more about the significance of accurate board meeting minutes. You’ll find out what information is absolutely necessary to have in order to keep a complete and useful set of minutes.
Court reporters in San Jose undergo several years of training to achieve different levels of certification. This intensive work allows them to type more than 280 words per minute and capture every single word of any proceeding. From depositions to board meetings, court reporters create complete records and can even testify to the record’s accuracy and integrity. In many jurisdictions, court reporters bear most or all of the costs of their equipment. That means the most sophisticated voice-to-text technology can be available to the justice system at no extra expense for the court itself. This savings also transfers to law firms, attorneys, and businesses, who create transcripts of vital witness testimony and corporate meetings. These texts allow plaintiffs to build cases, ensure that litigants preserve their right to appeal, and afford legal protections to companies. Court reporting agencies also offer document repository and production services so that no important document is ever lost or misplaced.
Court reporters meet essential needs of law firms and corporate clients. They can provide real-time read-back of testimony, help to manage dialogue, and provide accurate transcription services. Law firms rely on court reporters as they prepare cases for depositions and legal statements, while businesses use court reporters to keep accurate minutes from board meetings and interviews. Since court reporting has such an important role, who you hire to do the job matters. At Talty Court Reporters , we have been providing court reporting services in San Jose since 1964 and only hire educated and experienced reporters to our team. You can expect full litigation support, easy scheduling, and fast access to accurate transcripts when you choose our services. Find out more about why law firms stick with Talty Court Reporters once they start working with us in this infographic. Please share this information with others who may need this service.
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