Depositions provide important information for attorneys in the discovery stage of the legal process, as well as potentially providing useful courtroom presentations and serving as evidence during the trial. If you need to depose a witness who lives a great distance from you, conducting a remote video conference deposition lets you see and hear one another for a fraction of the cost and hassle associated with traveling, especially if there are multiple witnesses in various locations. Here are our top tips for ensuring a successful video conference deposition.
- Schedule your conference as soon as possible. Video equipment and conference rooms tend to get reserved well in advance, so avoid last-minute bookings to prevent delays.
- Consider hiring a legal videographer. Legal videographers offer high-definition recordings, crystal-clear audio, and video synced with the court reporter’s transcript. These characteristics make a more professional recording for a greater impact at trial.
- Arrange for a court reporter at the witness’s location. Since this is the person giving their testimony under oath, it’s more logical to have a certified court reporter at their location instead of yours. You can use the resulting transcript to help follow the testimony more closely when presenting it in court.
- Keep time zones in mind. If the witnesses live in different regions, make sure there isn’t any confusion about what time the video conference is scheduled to take place.
- Make preparations in advance. Help ensure the conference starts on time by preparing and shipping any exhibits or emailing pertinent documents to every party involved prior to the day of the deposition.
- Provide case information to the court reporter. This gives the reporter time to research the matter, learning of any unique names or industry terms that might come up during the testimony. A prepared court reporter has fewer questions, so the deposition is more likely to go smoothly with limited interruptions.
- Plan a neutral background for the video camera. A professional background free from distractions is best when recording a video deposition.
- Dress appropriately. As a legal professional, formal attire may come naturally to you, but it’s wise to remind your witnesses that their appearance in the recording is important.
- Maintain attentive body language. Even when you’re not speaking during a video deposition, all participants can still see you. Remain respectful and avoid multitasking to come across as the professional you are.
- Adjust your microphone. Ensure the mic is set to a suitable volume. Then, mute it when appropriate, such as if you need to cough or sneeze, or if you’re having a private discussion at your location.
The legal videographers, certified court reporters, and deluxe conference rooms at Talty Court Reporters are just what you need for a successful video conference deposition. We would be happy to answer any questions you have about our legal video conferencing services and the other assistance we provide attorneys, paralegals, and legal secretaries. Contact us today to learn more.
A traditional deposition is a typed transcription of a witness’s testimony. A court reporter transcribes the words verbatim in shorthand on a stenography machine, which translates the words into longhand. This becomes a certified written record for the court.
Did you know it’s possible to enhance a deposition with video conferencing? Here are the benefits of filming your upcoming depositions.
Reduce Travel Time and Expense with Remote Depositions
Teleconferencing equipment makes it possible to collect testimonies from witnesses located all over the world. This allows all parties involved to see and hear one another for a fraction of the cost and hassle required to travel to each location and host the deposition face-to-face, especially if there are multiple witnesses.
Review the Recording Again and Again
In the case of teleconferencing, the video feed is streamed live between participants. It is also recorded for later reference, and digital copies can even be made. This allows multiple people to watch the deposition as many times as they want.
Strengthen Your Legal Claim
While a paper transcript conveys a witness’s literal words, only a video recording has the power to demonstrate facial expressions, involuntary reactions, emotional responses, and irony or sarcasm. This meaningful information sets the scene and context of a case that is lost in written text. A powerful video may be enough to reduce or eliminate charges, influence a jury, or convince a judge to dismiss the case.
The best way to strengthen your claim is to hire a legal videographer. This ensures a high-definition recording with crystal-clear audio and video synced with the court reporter’s transcript.
Record with Minimal Equipment
Filming a deposition is not a complicated task. All you need is a quality camera and tripod, microphones, and lighting. For teleconferencing, you also need a secure and reliable internet connection. A legal videographer working in a conference facility provides everything you need, so you don’t need to invest in the equipment yourself.
View the Deposition on Multiple Devices
Modern technology allows video conferences to be viewed on numerous devices, including computers, laptops, tablets, and cell phones. This way, any involved party can clarify a statement the witness made by pulling up the video on whatever device is most convenient.
Ensure Privacy and Security
The digital nature of modern films could make some attorneys fear for the privacy and security of the witness’s testimony, especially when streamed over the web. Fortunately, today’s video conferencing offers the utmost privacy thanks to secure internet connections, file encryption, and private chat options. These measures ensure that only approved parties can view the recorded deposition.
At Talty Court Reporters, we always recommend filming depositions because of their ability to save attorneys time and money and preserve all the evidence in a case. Our legal video services in San Jose are just what you need to make your upcoming depositions a success. We even offer conference facilities where you can professionally record your footage. Discover all the benefits of working with Talty—schedule your deposition today.
Even if your client has previously given a deposition, he or she might be surprised at how much they’ve changed. These days, video depositions near San Jose are considered standard. This means it’s even more important for your client to make a good first impression, as it’s possible for the opposing counsel to introduce video clips in court . Meet with your client ahead of time, and offer tips on answering questions, dressing appropriately, and helping the court reporter get an accurate transcript.
Consider showing this featured video to your client. It’s a succinct overview of what your client needs to know. The lawyer featured here explains the importance of treating every person courteously, and avoiding defensive language or behaviors. Clients should fully understand each question, and take a brief pause before answering it. It’s important to respond verbally to each question, and to avoid interrupting others so that the court reporter can do his or her job accurately.
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