Depositions provide important information for attorneys in the discovery stage of the legal process, as well as potentially providing useful courtroom presentations and serving as evidence during the trial. If you need to depose a witness who lives a great distance from you, conducting a remote video conference deposition lets you see and hear one another for a fraction of the cost and hassle associated with traveling, especially if there are multiple witnesses in various locations. Here are our top tips for ensuring a successful video conference deposition.
- Schedule your conference as soon as possible. Video equipment and conference rooms tend to get reserved well in advance, so avoid last-minute bookings to prevent delays.
- Consider hiring a legal videographer. Legal videographers offer high-definition recordings, crystal-clear audio, and video synced with the court reporter’s transcript. These characteristics make a more professional recording for a greater impact at trial.
- Arrange for a court reporter at the witness’s location. Since this is the person giving their testimony under oath, it’s more logical to have a certified court reporter at their location instead of yours. You can use the resulting transcript to help follow the testimony more closely when presenting it in court.
- Keep time zones in mind. If the witnesses live in different regions, make sure there isn’t any confusion about what time the video conference is scheduled to take place.
- Make preparations in advance. Help ensure the conference starts on time by preparing and shipping any exhibits or emailing pertinent documents to every party involved prior to the day of the deposition.
- Provide case information to the court reporter. This gives the reporter time to research the matter, learning of any unique names or industry terms that might come up during the testimony. A prepared court reporter has fewer questions, so the deposition is more likely to go smoothly with limited interruptions.
- Plan a neutral background for the video camera. A professional background free from distractions is best when recording a video deposition.
- Dress appropriately. As a legal professional, formal attire may come naturally to you, but it’s wise to remind your witnesses that their appearance in the recording is important.
- Maintain attentive body language. Even when you’re not speaking during a video deposition, all participants can still see you. Remain respectful and avoid multitasking to come across as the professional you are.
- Adjust your microphone. Ensure the mic is set to a suitable volume. Then, mute it when appropriate, such as if you need to cough or sneeze, or if you’re having a private discussion at your location.
The legal videographers, certified court reporters, and deluxe conference rooms at Talty Court Reporters are just what you need for a successful video conference deposition. We would be happy to answer any questions you have about our legal video conferencing services and the other assistance we provide attorneys, paralegals, and legal secretaries. Contact us today to learn more.
A traditional deposition is a typed transcription of a witness’s testimony. A court reporter transcribes the words verbatim in shorthand on a stenography machine, which translates the words into longhand. This becomes a certified written record for the court.
Did you know it’s possible to enhance a deposition with video conferencing? Here are the benefits of filming your upcoming depositions.
Reduce Travel Time and Expense with Remote Depositions
Teleconferencing equipment makes it possible to collect testimonies from witnesses located all over the world. This allows all parties involved to see and hear one another for a fraction of the cost and hassle required to travel to each location and host the deposition face-to-face, especially if there are multiple witnesses.
Review the Recording Again and Again
In the case of teleconferencing, the video feed is streamed live between participants. It is also recorded for later reference, and digital copies can even be made. This allows multiple people to watch the deposition as many times as they want.
Strengthen Your Legal Claim
While a paper transcript conveys a witness’s literal words, only a video recording has the power to demonstrate facial expressions, involuntary reactions, emotional responses, and irony or sarcasm. This meaningful information sets the scene and context of a case that is lost in written text. A powerful video may be enough to reduce or eliminate charges, influence a jury, or convince a judge to dismiss the case.
The best way to strengthen your claim is to hire a legal videographer. This ensures a high-definition recording with crystal-clear audio and video synced with the court reporter’s transcript.
Record with Minimal Equipment
Filming a deposition is not a complicated task. All you need is a quality camera and tripod, microphones, and lighting. For teleconferencing, you also need a secure and reliable internet connection. A legal videographer working in a conference facility provides everything you need, so you don’t need to invest in the equipment yourself.
View the Deposition on Multiple Devices
Modern technology allows video conferences to be viewed on numerous devices, including computers, laptops, tablets, and cell phones. This way, any involved party can clarify a statement the witness made by pulling up the video on whatever device is most convenient.
Ensure Privacy and Security
The digital nature of modern films could make some attorneys fear for the privacy and security of the witness’s testimony, especially when streamed over the web. Fortunately, today’s video conferencing offers the utmost privacy thanks to secure internet connections, file encryption, and private chat options. These measures ensure that only approved parties can view the recorded deposition.
At Talty Court Reporters, we always recommend filming depositions because of their ability to save attorneys time and money and preserve all the evidence in a case. Our legal video services in San Jose are just what you need to make your upcoming depositions a success. We even offer conference facilities where you can professionally record your footage. Discover all the benefits of working with Talty—schedule your deposition today.
Law school does a great job of preparing you for the courtroom, but many attorneys find themselves unprepared for what is sure to become a central aspect of their jobs—depositions. Depositions are important parts of case preparation, and they can often help a case stay out of the courtroom at all. That means that you have to be adept at the deposition process, even if law school didn’t give you all the tools you need. As you begin the process of depositions in San Jose , here are the facts you need to know.
You are responsible for hiring a court reporter.
When you go into the courtroom, a court reporter will be there to create a transcript of the testimony. For a deposition, you have to hire a court reporter yourself. Court reporters play an integral role in depositions for the same reason that they are important during trials—you will need a transcript of the deposition so that you can use it in your case preparation and so that there is a record of the testimony witnesses provided under oath. These transcripts may allow you to impeach testimony that witnesses give during trial if it conflicts with what they have said during a deposition.
Technology plays an important part in depositions.
Today, effective depositions rely on technology. During the course of a deposition, you may wish to create a legal video of the testimony or you may wish to conduct a remote deposition. You may also need digital access to transcripts and electronic versions of evidence. Court reporters can often offer these comprehensive deposition services, so be sure to ask about the technology different reporters use as you decide who to hire.
Court reporters can help with document and transcript storage.
When you hire a court reporter, discuss how you will be able to access deposition transcripts and other case-related documents. Often, court reporting firms provide digital repositories that are password-protected, so that you can work on your case from anywhere, anytime, without security-related concerns.
There are many things lawyers aren’t taught in law schools, and one of them is how to conduct legal depositions in unusual places around San Jose. Some of the strangest places lawyers have done legal depositions are hotel rooms, airports, prisons, and adult entertainment stores. These are obviously not ideal places to take down sworn testimony. Whenever possible, it’s best to have a court reporter meet you and the other parties at a private conference room. Even if you’ll be conducting a remote deposition, a private conference room is best because it eliminates distractions on your end, and it ensures you’ll have the right technology to conduct the deposition securely .
Court reporting agencies that offer conference room rentals also typically offer high-tech solutions to guarantee privacy and security. Due to the sensitive nature of legal cases, it isn’t advisable to conduct remote depositions with less secure connections. Sophisticated video conferencing platforms even allow private chat options, which let clients communicate with their attorneys confidentially.
Long before your client sits down near a court reporter , he or she needs to know exactly what to expect from a typical deposition held in San Jose. Asking and answering tough questions may be as natural to you as breathing, but for your client, it may be intimidating. Arguably, one of the most important benefits of thorough preparation is that it gives your client the confidence needed to effectively handle this stressful situation.
Explain the process of the deposition.
You should assume that your client is completely unfamiliar with the concept of legal depositions. Go over the basic facts, including the following:
- It does not take place in a courtroom.
- A court reporter will take down everything said on the record, verbatim.
- Testimony is given under oath.
- Giving testimony that contradicts later testimony at trial could be perjury.
Instruct your client to only give verbal answers—court reporters can’t record gestures. If your client doesn’t know something, he or she shouldn’t try to guess. Emphasize the importance of only giving as much information as was asked for. One-word answers are encouraged, if they answer the question.
Review documents and facts.
Although your client can answer “I don’t know,” if that’s the truth, it’s better if he or she knows the details of the facts of the case. Spend plenty of time going over any relevant documents and records. Being fully informed will help your client to confidently answer questions.
Help your client anticipate questions from opposing counsel.
It’s impossible to think of every single question opposing counsel will ask, but you probably have a fairly good idea of the direction of the questioning. Write down a list of every question you can think of, and put the toughest ones at the top. Go over these questions exhaustively until your client feels comfortable with them.
Give some last-minute tips.
You don’t want to overwhelm your client with information, but you may wish to remind him or her of some crucial tips just before the deposition. Remind your client to actively listen to every question, and not to answer the question before opposing counsel is done asking it. Let your client know that it’s okay to briefly pause—this gives you a chance to object if need be.
It’s possible for a witness’ answer to change between the time of the legal deposition and the trial. You can use the transcript made by the court reporter in San Jose during the deposition to impeach a witness during the trial. Watch this video to find out how one experienced trial lawyer uses cross-examination to build a case for perjury.
He reminds viewers that most jurors don’t know what a deposition is or what the role of the court reporter is. This is why it’s essential to use cross-examination to educate the jury. You can accomplish this by asking the witness questions like, “Do you recall giving your legal deposition?” and “Do you recall giving an oath to tell the truth under penalty of perjury, just like you did before you took the witness stand today?” These types of questions emphasize to the jury the significance of the changes in the witness’ testimony.
Depositions are the backbone of discovery, and it’s crucial to know the difference between proper and improper objections. Whether you’ll be conducting your first or your hundredth legal deposition in San Jose, take a few minutes to brush up on the basics of deposition objections. If you object improperly or too frequently, it may damage your own credibility and, more importantly, derail your client’s train of thought. Here’s a quick look at some proper objections.
Asked and Answered
Don’t allow opposing counsel to ask the same question twice. Some lawyers may ask repetitive questions without realizing it. In other cases, it’s a blatant attempt to get the witness to change the answer. Object to repetitive questions before your client has a chance to answer it and potentially change a few words in the answer.
Some lawyers persist in attempting to intimidate the deponent and opposing counsel by shouting, pointing fingers, and otherwise making a nuisance of themselves. If opposing counsel tries this with you or your deponent, stay calm and do not reciprocate. Instead, say to the court reporter, “Let the record reflect that Mr. Smith is yelling at my client.” For the record, you should clearly describe the type of harassing behavior, and that you will terminate the deposition unless it stops. Then, follow through if necessary.
Legal depositions are conducted to get the facts of the case on the record. Counsel should not ask a deponent to give a legal conclusion, especially if the deponent isn’t a lawyer. You can object to questions that ask for non-factual information.
Confidential, privileged relationships exist between patients and doctors, and clients and attorneys. Be wary of questions that ask the deponent to share information that was discussed in confidence. You can object to these questions based on the privileged relationship.
The mischaracterization of earlier testimony may be influential in a trial, and it confuses all involved parties as to the actual facts of the case. You can object based on opposing counsel’s mischaracterization of your client’s previous testimony.
Mistakes in a deposition may mean the difference between winning and losing at trial. If you have run into errors with one of your depositions in San Jose , then read on for tips on how to deal with this problem.
Address Them in Time
Deponents have 30 days to review the deposition transcript after being notified by the court reporter that it is available. Keep in mind that the deponent is not required to read over her testimony unless she or another party requests it.
Request Review on Record
During the deposition, ask the deponent to review the transcript once she is informed that it is available. If you choose to use deposition testimony against the witness, and she must admit that she reviewed the transcript and determined it to be correct, then making this request may benefit you at trial and give your argument more strength. Developing a standard time to request a review may make it easier for you to remember during each deposition.
Understand the Review Process
Within 30 days of being notified that the transcript is available, the witness should read and review the transcript, as well as create a list of any changes that she wishes to make. Also, she must sign a statement that explains the reasons for each of the changes. If the witness does not provide any reasons, then she will be bound to her original testimony. Also, the court will assess whether any changes requested serve a legitimate purpose. If the answers are changed, note that the court reporter will attach the signed list of changes to the transcript, and both the original and new answers will be included in the record that was generated during discovery.
Consider Not Requesting Review
On the other hand, if you noticed a mistake that the witness made and you would like to use this against her at trial, then you may not want to request that she review the transcript and submit a signed list of changes and reasons for them.
To get the most of a deposition , you need a clean transcript to refer to when it’s complete. Although your court reporter in San Jose is trained to maintain the utmost accuracy when preparing transcripts, there are many things you can do to ensure that things go as smoothly as possible. During your next deposition, keep these tips in mind as you ask whatever questions you have.
Every time you speak during a deposition, keep in mind that you are creating a written record as well. Use clearly worded questions that are phrased in a way that is easy to understand. Avoid adding superfluous words. If the witness asks you to repeat the question, do so yourself rather than asking the court reporter to read it back, so that a second record of the question is created. Allow witnesses to answer questions completely before you start addressing them again, so you don’t talk over each other. Consider making a video of the deposition as a backup, in case there are any questions about the written transcript.
For new attorneys, your first deposition can be as nerve-racking as it is exciting. Before you even begin, hire an experienced court reporter and make arrangements for any additional services you will need, such as interpreting services or video deposition services in San Jose. As you get ready for your first deposition, here are the things you need to know to make it a success.
Know What You Want to Get Out of the Deposition
One of the first things to consider when you’re preparing for a deposition is if you think the case will be settled out of court or if you will end up going to trial. If you believe that a trial is the likely outcome, then you may wish to hold back some of your strongest questioning and evidence so that you can rely on it to surprise the witness in court. If you think that settling is more likely, you may want to use all of the evidence and your toughest questions during the deposition.
Once you decide where you think the case is heading, determine two or three points you wish to get from the witness’ testimony. This will help you choose the questions you want to ask and what evidence you may wish to present during the deposition.
Phrase Your Questions Carefully
Before you begin to write your questions, decide if you plan to approach the witness as though you are conducting a direct examination in court or like a cross examination, which is likely to be more adversarial. Generally, if the deposition witness will be available to testify at trial, then you may wish to make your questions open-ended, like a direct examination, to simply get his or her story that you can use with more aggressive questioning in court. If the witness will not be at trial and the deposition will be played via video, treat it more like a cross-examination.
Remember Your Court Reporter
During all questioning, be sure to speak clearly so that the court reporter can accurately record the interactions. Be sure you understand when your court reporter can deliver your transcripts to you. Don’t forget to give everyone, including your court reporter, breaks during the deposition process.
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