An organization may seem like an essential part of any legal business, but if you find yourself constantly forgetting to log hours or trying to schedule your court reporter in San Jose at the last minute, then you could be a disorganized lawyer. If you think that the title could apply to you, here are some of the strategies you can use to get your organization under control.
Do Small Tasks in Real-Time
Sometimes, tasks seem so small, like jotting down a record of the time you spent on the phone with a client, that putting them off until later doesn’t seem like a big deal. The problem is that later never comes because you forget or because your list of postponed tasks seems so long and daunting that you don’t know where to begin. When small tasks pop up, such as noting billable hours, reserving a deposition space, or finding interpreting services, do it right then instead of procrastinating. You’ll feel less overwhelmed and have fewer things to keep organized.
Take Control of Your Email
An email has morphed from a convenient way to communicate with a major distraction for many people. To prevent your commitment to getting organized from getting eaten up by your inbox, set a schedule for managing your emails. Check your emails only at specific times each day, and turn off the ping on your smart devices so you won’t be alerted when new messages come in. Let clients and coworkers know that they should call you in urgent situations and that for everyday requests, you will get back to them during your usual email time. Although it may seem counterintuitive, this will make your email communications more efficient.
Let technology help you achieve your organizational goals. Say goodbye to stacks of papers and opt for digital court reporting and video depositions. Use digital transcripts, digitize evidence and exhibits, and experiment with online scheduling software instead of using paper calendars. These tools will keep papers off your desk and information at your fingertips.